Wiki

Case Status
Log In

Wiki

 
Multiple PO / Invoice Entry»Entering orders and invoices
  • RSS Feed

Last modified on 2/8/2017 8:31 AM by User.

Tags:

Entering orders and invoices

Problem

Need to add multiple invoices at one time with matching orders and do not need line level detail. This is for a number of invoices (not just one or two), but for many (10 or more).

Solution

Use the multiple invoice/po entry feature to add multiple invoice (10 or more) at one time. The following columns on the screen should be used:

  • Customer ID or Customer Number (the factory account for the customer - if configured in OASIS)
  • PO# - the PO number
  • PO Date - the date of the PO
  • PO Sales - total PO sale
  • PO Comm - total PO earnings (gross commission - commission and overage together)
  • Invoice# - the invoice number
  • Inv. Date - invoice date
  • Inv. Sales - amount of the invoice
  • Inv. Comm - required

NOTE: it is recommended to use the standard invoice entry screen for fewer than 10 invoices.

Example

  1. First: Select the invoice section in OASIS. Then select "Multiple Commissioned PO/Invoice Entry" feature in the "Tools" menu.
  2. Select the factory.
  3. Select a CSR - some users select a generic "accounting" user to help track these orders 
  4. Then use the preferences to show (at a minimum) the fields described above.
  5. Key or paste in the data.
  6. Press the "Create Transactions" button

 

Here is what the resulting PO might look like:

Here is what the resulting invoice might look like:

Troubleshooting

I can't check the "Create PO" or "Create Invoice" box!

To be able to create the PO, you must have entered: manufacturer, customer (or properly linked MFG account number), PO number, sales account, PO sales, PO commission, PO date, and CSR.

To be able to create the invoice, you must have entered: invoice number, invoice date, PO number, amount, and commission.